Tenant / Corporate Entity

Stage 1: Confirming Identity

We must verify the entity, understand the ownership structure and identify the ultimate beneficial owners (UBO) and anyone with control over the company.

This includes:

• at least one corporate director
• All individuals with over 25% of the shares in the company
• Persons of Significant Control, if different to the shareholder(s) or director(s)
• Any representative we are receiving instructions from (a UBO and/or Director will need to also provide a letter of authority for them)

We utilise a software application known as Thirdfort to complete identity checks on any individuals we must verify. Thirdfort will confirm their identity, their address and whether they are a politically exposed person, subject to sanctions and/or any adverse media which we must consider as part of the required customer due diligence process. You can find more information on Thirdfort here.

For entities incorporated outside of the United Kingdom, please provide:

• Certificate of Incorporation / Certificate of Incumbency
• Certified Memorandum / Articles of Association
• Certified Register of Directors (Dated within the last 12 months)
• Certified Register of Members (Dated within the last 12 months)

If the shares in the entity are owned by another company, we require the same company documents as above for the holding company(s) until the structure clearly identifies the ultimate beneficial owner(s) and associated director(s) and Person(s) of Significant Control (where relevant).

Stage 2: Source of Funds

It is up to you to prove that your money has not come from the proceeds of crime. This requires you to show how the funds legitimately came into your possession. The proof required depends on how you came to have the money:

Salary: payslips, your employment contract or a letter from your employer confirming your salary.

Savings: If you have saved the money yourself, you’ll need to provide bank statements going back over time, showing how you gradually built up the money (and/or the legitimate source of those savings, e.g. share sale).

Gift:

• A letter from the person gifting you the money confirming they have gifted £xxx amount to you and that they do not expect to have any rights over the property.
• Their bank statements going back over time, showing how they gradually built up the money (and/or the legitimate source of those savings, e.g. share sale).
• We will need to establish proof of identity & proof of address for any person gifting the funds (or any part thereof) - we'll use Thirdfort for this.

Inheritance: Evidence from the executors of the estate i.e. death certificate and extract from will.

Sale of Property: A copy of the completion statement from your solicitor or a copy of your bank statement showing the money being received from a solicitor.

Pension: A copy of your pension statement and a copy of your bank statement showing the money coming in from a pension firm.

Gambling Winnings: A receipt(s) proving your winnings.

Compensation: A copy of the letter you received from a solicitor or court confirming your compensation settlement.

Loan: A copy of the loan agreement (including re-mortgage/drawdown facility) from the bank or lender.

Mortgage: A copy of your agreement in principle or mortgage offer.

Investments: Full statement showing portfolio value

Third-party individual/ entity providing funds? We are required to confirm the relationship with the third party, verify their identity and how they acquired those funds (see Gift).